We are delighted to welcome back Maria, who is sharing her journey as she applies for IStructE Chartership using the Retrospectively Collated Route.
We encourage readers to share their experience going through their Initial Professional Development and application process for IStructE Chartership. If you have a story that you’d like to share about your Chartership experience, tell us about it in the comments or in our forum.
Hi again! Here’s a follow up to my last post on the IPD submission, this time all about the portfolio.
As before I had a great example set by my colleague, although her work was categorised by project. The current requirement is to lay out your work under the most relevant Core Objective. Helpfully, as I had been writing my Core Objective reports I simultaneously began listing evidence mostly from the 7 projects I wanted to include in my portfolio of work.
3.6 Quality Systems (K): Quality systems and procedures
- Example of in-house checking procedure (checking I have done)
- Ref Project X: comments on sub-contractor design information (checking I have done) etc.
This meant I had the simple (though rather laborious!) task of collecting information already set out for me by my ‘contents page'.
A large number of evidence documents fitted into several Core Objectives. To cover this I put them in the most relevant section and then included a contents page (see example below) at the front of each objective section which referenced the sections and documents which were also relevant.
I included a paragraph on ethics at the bottom of my contents page which addressed several of the points from the Institutions Code of Conduct and I also described how I value ethics and Health & Safety. (Ethics was brought up in my interview so I would really recommend thinking it through properly before).
The general contents of my portfolio went like this:
- Cover page
- Checklist (checked off and signed by yours truly) – this is an Institution requirement
- Contents page including ethics paragraph
- Project introduction pages (x 7) including model images and site/final photos
- Objective sections (the bulk):
- 1.1 Institution
- Evidence documents (in this case CPD records, hand written CPD notes and IStructE local young members committee meeting minutes)
- 1.2 Communication
- Evidence documents
- etc. (you get the idea)
- 1.1 Institution
It’s probably worth noting that I printed A1/A3 drawings scaled down to A4 and they are still (just) readable. I also went through and noted by hand what my involvement had been on each document where this wasn’t immediately obvious e.g. “I designed foundations shown on this GA drawing”
And of course the final thing was to measure the thickness… even double sided and squishing the pages down I was just at 25mm thick. Not wanting to risk losing out on Chartership on a technicality I culled several pages and printed a some (CPD record) pages two sheets per page until it was comfortably in.
It turned out that my reviewers were not so pernickety and told me they have had several submissions where you have to forcefully squash the portfolio to get within the limit. More about my meeting with them – The Interview next time!